Eventscribe Expo Harvester Write Back

Overview

The Expo Harvester Write Back allows Cadmium to push exhibitor, booth, and staff data from Expo Harvester to a customer’s Identity Provider (IdP) or other third-party system.

Cadmium develops and manages the integration on the customer’s behalf; however, customers should confirm whether their third-party provider charges any fees for API access or integration.

Alternatively, customers may choose to have their own developer or third-party vendor pull data directly from Cadmium’s public APIs instead of using a Cadmium-managed integration.

For integrations with external systems that are new to Cadmium, the third party must provide technical documentation, access to a sandbox or test environment (when available), and a technical point of contact. Cadmium will conduct a feasibility analysis before proceeding. Please contact your Cadmium sales representative with any questions.

Description

Expo Harvester serves as the system of record for exhibiting companies, assigned booths, and booth staff. The integration compiles the relevant data from Expo Harvester and sends it to the third‑party system according to the configured schedule and field mappings.

Timing & Triggers

The integration runs on a scheduled basis with one of the following options:

• Daily: Data is pushed once per day on a defined schedule.
• Weekly: Data is pushed once per week on a defined schedule.
• One-Time: Data is pushed after a specific milestone or the event has concluded.

Field Mapping

The integration supports a wide range of data fields. The fields listed below represent data available from Eventscribe Expo Harvester. Actual mappings to a third-party system will vary by IdP and customer configuration.

• Exhibitor Fields:
  • Exhibitor ID
  • Exhibitor Association ID
  • Exhibitor External ID
  • Is Sponsor
  • Is Exhibitor
  • Is Member
  • Is Association
  • Is Co-Exhibitor
  • External Status
  • Sponsorship Level
  • Exhibitor Name
  • Exhibitor Description
  • Exhibitor Address (Line 1, Line 2, Line 3, City, State, Zip, Country)
  • Exhibitor Phone
  • Exhibitor Fax
  • Exhibitor Website
  • Exhibitor Email
  • Exhibitor Keywords
  • Exhibitor Social Media (Facebook URL, LinkedIn URL, X Username, X Hashtag)
  • Exhibitor Company Type
  • Exhibitor Category
  • Exhibitor Logo
  • Exhibitor Custom Fields 1-100
• Booth Fields:
  • Booth ID
  • Booth Company ID
  • Booth Exhibitor ID 1-4
  • Booth Staff ID
  • Rate Plan ID
  • Booth External ID
  • Booth Status
  • Is Sponsor
  • Is Exhibitor
  • Is Corner
  • Is Reserved
  • Is Endcap
  • Is Island
  • Is Premier
  • Is Penninsula
  • Booth Number
  • Booth Square Footage
  • Booth Size
  • Booth Cost
  • Booth Sponsorship Level
  • Booth Level (Label, Description)
  • Booth Type
  • Booth Bitly URL
  • Booth Group
  • Booth Co-Exhibitor Count
  • Booth Custom Fields 1-10
  • Booth Coordinates (Top Left X, Top Left Y, Bottom Right X, Bottom Right Y)
• Staff Fields:
  • Staff ID
  • Staff Exhibitor ID
  • Staff Company ID
  • Staff Association ID
  • Staff Status
  • Staff Access Level
  • Is Sales Contact
  • Is Attending
  • Is Complimentary Registrant
  • Is Admin
  • Staff Prefix
  • Staff First Name
  • Staff Middle Initial
  • Staff Last Name
  • Staff Suffix
  • Staff Credentials
  • Staff Position
  • Staff Department
  • Staff Organization
  • Staff Office Phone Number
  • Staff Cell Phone Number
  • Staff Fax Number
  • Staff Email
  • Staff Address (Line 1, Line 2, Line 3, City, State, Zip Code, Country)
  • Staff Assistant (Name, Telephone, Email)
  • Staff Social Media (Facebook URL, LinkedIn Url, X Username)
  • Staff Biography